Bid Coordinator (Defence)

TL;DR

Bid Coordinator (Defence): Coordinating end-to-end bid processes for strategic defence pursuits with an accent on high-quality, compliant responses to EOIs, ITRs, RFQs, and RFTs. Focus on managing bid schedules, coordinating cross-functional stakeholder input, and ensuring corporate branding alignment.

Location: Must be based in South Australia (SA); requires ability to undertake interstate travel.

Company

A defence, security and cyber solutions provider specialising in the development and integration of major defence and security systems.

What you will do

• Coordinate the end-to-end bid process, including the receipt of tender materials and coordination of deliverables.
• Assist Bid Managers with planning, scheduling, launch preparation, and final submission activities.
• Liaise with technical, operational, legal, and commercial teams to gather and refine input for submissions.
• Maintain a centralised bid content library, including CVs, case studies, and project profiles.
• Develop and manage templates and tools to streamline future bid submissions.
• Ensure all bid activities comply with legal, client-specific, and internal governance requirements.

Requirements

• Prior experience in bid coordination or proposal writing within the defence, engineering, or professional services sectors.
• Australian Defence Security Clearance to NV1/NV2 level is required.
• Strong written and verbal communication, editing, and document formatting skills.
• Proficiency in Microsoft Office Suite, SharePoint, and collaboration platforms.
• Ability to manage multiple deadlines and coordinate complex stakeholder input under pressure.

Nice to have

• Experience with Australian Government procurement frameworks and defence tendering processes.
• Experience with Shipley’s or similar Winning Business processes.
• APMP certification or equivalent.
• Qualifications in Business, Project Management, or Communications.

Culture & Benefits

• 6 weeks of paid leave per year.
• 14% superannuation and free Income Protection Insurance.
• Flexible working options to support work-life balance.
• Access to the hirify.global shares matching scheme and an online employee discount store.
• Collaborative and supportive environment focused on professional growth.