Meeting Planning Assistant

TL;DR

Meeting Planning Assistant (Event Logistics): Providing administrative and logistical support for high-level executive conferences with an accent on event preparation and speaker coordination. Focus on managing conference materials, coordinating travel logistics, and ensuring smooth operational execution across multiple events.

Location: Remote (International)

Compensation: $850 USD per month

Company

hirify.global organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries.

What you will do

• Provide administrative and logistical support to Meeting Planners and Conference Coordinators.
• Organize and maintain conference materials, speaker information, and event documentation.
• Coordinate internal and VIP speaker travel, transportation, and shipping arrangements.
• Manage registration data within internal databases and handle attendee communications regarding schedules and deadlines.
• Prepare event supplies, including badges and printed materials, and assist with onsite execution.
• Deliver professional customer service to speakers, sponsors, and attendees.

Requirements

• Advanced English skills in verbal and written communication are required.
• Bachelor’s degree preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint).
• Ability to manage multiple projects in a deadline-driven environment.
• Only English resumes and cover letters will be considered.

Nice to have

• Experience with Salesforce or other CRM systems.

Culture & Benefits

• 100% remote work environment with occasional travel to on-site conferences.
• Paid Time Off (available after 90 days), including vacation, sick leave, and wellness days.
• Paid federal holidays with early release on the day prior.
• Summer Fridays.
• All travel-related expenses (flights, hotels, meals) covered for onsite events.