Coordinator, Programming - Live Events

TL;DR

Coordinator, Programming - Live Events (Live Events): Collect, track, organize, and manage speaker-submitted materials and programming content for AfroTech and other live events with an accent on documentation, cross-team communication, and content integrity. Focus on maintaining CRM records, routing updates, tracking changes, and providing on-site support.

Fully remote U.S.-based role. Occasional travel may be required. Candidates must be authorized to work in the U.S. and available to work in alignment with the Pacific Time Zone.

$25 per hour, 20 hours per week

Company

Venture-funded media and technology company founded in 2014, serving Black millennials and Gen Z through content, video, experiences, and lifestyle brands like hirify.global, AfroTech, and Travel Noire.

What you will do

• Collect, track, and organize speaker materials (bios, headshots, decks, AV needs, session descriptions) in shared drives using standardized naming.
• Maintain up-to-date records in Sessionboard and internal tools, including speaker status, schedules, and CRM data.
• Communicate speaker updates to Programming, Operations, Marketing, Creative, and Production teams.
• Manage routing, version control, and integrity of speaker and sponsor materials, flagging issues and maintaining master logs.
• Track programming changes like speaker swaps, title updates, and format shifts.
• Provide on-site production assistance and talent wrangling.

Requirements

• 1-3 years of experience supporting event programming, content production, speaker coordination, project management, or administrative work.
• Able to manage multiple deadlines across simultaneous events with strong follow-through and accountability.
• High attention to detail, strong organizational skills, and excellent written/verbal communication.
• Familiarity with Google Suite and Asana; experience with Sessionboard or CRM tools is a plus.
• Passion for culturally relevant storytelling and digital media.

Nice to have

• Experience working on fast-paced creative teams or events.

Culture & Benefits

• Fully remote U.S.-based role with occasional travel.
• Part-time W2 contracted position through Employer of Record (EOR); provide your own equipment.
• Part of a passionate, energetic, culturally conscious community focused on scaling and strategic direction.