Associate, Axios Live - Talent Pool

TL;DR

Associate, hirify.global Live (Events Operations): Support day-to-day logistics for rapidly expanding events business, managing event materials, client documents, guest lists, and on-site/back-of-house tasks with an accent on operational excellence and cross-functional coordination. Focus on real-time problem-solving during live events, tracking analytics, and ensuring seamless execution across in-person, virtual, and hybrid formats.

Location: Washington DC. Willingness to travel and work non-standard hours for event support, including early mornings or evenings.

Company

A media company providing trustworthy, award-winning news content in an audience-first format with a rapidly expanding events business.

What you will do

• Assist in planning and execution of live, virtual, and hybrid events, including setup, breakdown, and onsite guest check-in.
• Prepare and maintain event documentation like seating charts, packing lists, and deliverables; manage RSVPs, confirmations, and check-in tools.
• Coordinate deliverables across internal teams and external vendors; track administrative tasks like invoicing, shipping, and expense reports.
• Research and build curated guest lists; support creative team with signage, decks, and attendee communications.
• Develop registration pages; organize and ship event materials; partner with editorial and marketing for audience experience.
• Perform real-time problem-solving and provide updates on multiple concurrent events.

Requirements

• 1–3+ years of experience in events, marketing, project coordination, executive support, or related field
• Experience in events is required; exceptional attention to detail, organizational skills, and multitasking.
• Strong communication and interpersonal skills; flexible with critical thinking in high-pressure situations.
• Competent in Microsoft Word, Excel, PowerPoint, and Google Workspace.
• Comfortable working independently and collaboratively; positive, collaborative attitude.
• Develop AI literacy and use AI tools to enhance productivity.

Nice to have

• Familiarity with event marketing platforms (Splash, Sailthru, Cvent, Airtable).
• Experience with Adobe Suite products.

Culture & Benefits

• 401(k) with employer match; robust PPO and high deductible health insurance, HSA contribution, dental, vision.
• Primary caregiver 12-week paid leave; generous vacation, holidays, one mental health day per quarter.
• Annual learning stipend; $100 monthly work-from-home stipend; tele-mental health via Headspace, OneMedical.
• Personal health advocacy, fertility benefits via Carrot; hirify.global Family Fund for financial hardships.
• Increased flexibility for parents/caretakers; virtual social events; open, inclusive, diverse culture.