Architectural Assistant (Construction)

TL;DR

Architectural Assistant (Construction): Supporting the estimating and bidding process for commercial casework and millwork projects with an accent on bid qualification, documentation organization, and stakeholder coordination. Focus on managing a dynamic project pipeline across Notion and Building Connected, ensuring precise proposal submissions and rigorous tracking of bid outcomes.

Location: Remote. Working hours must be in EST or CST time zones.

Company

hirify.global is a firm specializing in commercial casework and millwork project estimation and bidding.

What you will do

• Review and qualify incoming bid invitations based on scope, location, and relevance.
• Manage project documentation and CRM records using Notion and Google Drive.
• Coordinate with external estimating partners to track progress and ensure timely delivery.
• Convert estimates into polished proposals and submit bids to General Contractors via Building Connected.
• Maintain communication with General Contractors to track bid status and outcomes.
• Oversee the post-award contract handoff process between accounting and management.

Requirements

• 1–3 years of experience in administration, estimating, or project coordination within architecture, construction, or millwork.
• Proficiency in Bluebeam, Google Drive, Microsoft Word, and Microsoft Excel.
• Ability to work according to EST or CST time zones.
• Proven ability to handle multiple projects simultaneously with high accuracy.
• Excellent written and verbal communication skills for coordinating with external partners.
• Strong data management habits and attention to detail.

Nice to have

• Experience with Notion, Adobe, and Building Connected.
• Familiarity with industry-specific terminology for construction and millwork.

Culture & Benefits

• Full-time remote work arrangement.
• Structured workflows with an emphasis on organizational excellence.
• Opportunity to work within a dynamic project pipeline.

Hiring process

• Initial screening phone call.
• 30-minute professional background video interview.
• Final interview with the client to align on expectations.
• Background and reference checks.