HR Admin Specialist

TL;DR

HR Admin Specialist: Managing global HR administrative tasks, employee records, and end-to-end lifecycle support with an accent on HRIS data accuracy, documentation management, and process automation. Focus on processing international changes, administering visa/work permits, and supporting payroll across regions.

Location: Warsaw office (4 days onsite per week + 1 day remote flexibility). Office address: Central Tower, Aleje Jerozolimskie 81, 02-001, Warszawa.

Company

AI-powered operating system for the global beauty, wellness, and self-care industry, trusted by 140,000+ businesses and processing over 1 billion appointments worldwide.

What you will do

• Maintain and update HR system (HiBob) and EOR platform for accurate employee data across regions.
• Manage documentation including agreements, annexes, and HR paperwork for employees and contractors globally.
• Process lifecycle changes like salary increases, promotions, and transfers for international team.
• Automate HRIS workflows to streamline administrative tasks and employee lifecycle efficiency.
• Administer visa and work permit processes, coordinating with external partners.
• Support payroll team and handle global employee queries.

Requirements

• Minimum 1-2 years HR experience, preferably international.
• English proficiency at minimum B2 level; additional languages advantageous.
• Experience with HR systems (HiBob), Google Sheets/Excel, data management tools a strong plus.
• Proactive mindset focused on process improvement and automation.
• Strong organizational skills, attention to detail, ability to prioritize in fast-paced environment.
• Understanding of data confidentiality and compliance with local regulations/labor laws.

Nice to have

• Knowledge of additional languages.

Culture & Benefits

• Fast-paced, collaborative environment emphasizing face-to-face interactions and teamwork.
• Autonomous work with opportunities to make impact in a growing global business.
• Supportive culture valuing passion, potential, and growth; inclusive workforce for all backgrounds.
• Position available as permanent employment or B2B contract.

Hiring process

• Screen Call: 20-min video with Talent Team.
• 1st Stage: 30-min video with Payroll & HR Admin Team Lead.
• 2nd/Final Stage: In-person meeting with Payroll Team and VP of Accounting & Controller.
• Aim to complete process and provide feedback within 4 weeks.