Fulfillment Associate - Document Managment

TL;DR

Fulfillment Associate - Document Management: Preparing, reviewing, and submitting corporate filings with the Illinois Secretary of State with an accent on accuracy, compliance with state requirements, and timely processing of business entity documents. Focus on calculating franchise taxes, monitoring deadlines, navigating complex regulatory requirements, and providing guidance to internal teams and customers.

Location: On-site in Springfield, IL office, Monday - Friday, 8:00 a.m. - 5:00 p.m. This is an in-office role.

Compensation: $25,200.00 - $42,300.00 USD

Company

Global leader in professional information services combining domain knowledge with specialized technology and software tools.

What you will do

• Prepare, review, and submit Illinois corporate filings including articles of incorporation, amendments, annual reports, franchise tax filings, reinstatements, and related forms.
• Ensure filings meet statutory requirements, calculate franchise taxes and penalties accurately, and monitor deadlines to avoid rejections.
• Provide consultative guidance on filing requirements, turnaround times, and compliance to internal teams and customers.
• Maintain accurate records, identify process improvements, stay current on legislative changes, and assist with team training.

Requirements

• 2+ years of experience in corporate filings, legal compliance, or related field
• High school diploma required; associate or bachelor’s degree a plus
• Strong understanding of Illinois corporate statutes and Secretary of State procedures (preferred)
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities, high attention to detail
• Proficiency with Microsoft Office (Word, Excel, Outlook) and data-entry systems
• Ability to work in the Springfield, IL office Monday - Friday; willingness to work overtime during peak periods

Nice to have

• Experience with franchise tax calculations
• Familiarity with corporate service providers or legal support environments
• Ability to interpret state statutes and procedural guidelines
• Strong customer-service orientation

Culture & Benefits

• Growth potential, professional development, and engaging small team environment
• Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits
• Tuition Assistance Plan, Vacation and Sick Time, Paid Parental Leave

Hiring process

• Interviews without AI tools or external prompts; may require onsite appearance at hirify.global office
• Assess individual skills, experiences, and communication style; value authenticity