Fulfillment Associate - Document Management

TL;DR

Fulfillment Associate - Document Management: Prepare, review, and submit corporate filings with the Illinois Secretary of State with an accent on accuracy, compliance with state requirements, and timely processing of business entity documents. Focus on calculating franchise taxes, monitoring deadlines, and providing guidance on filing procedures and statutes.

Location: On-site at 600 S. Second Street, Springfield, IL 62704, USA. Must work in the Springfield, IL office Monday - Friday, 8:00 a.m. - 5:00 p.m.

Salary: $25,200 - $42,300 USD

Company

Global leader in professional information services that combines deep domain knowledge with specialized technology and software tools.

What you will do

• Prepare, review, and submit Illinois corporate filings including articles of incorporation, amendments, annual reports, and franchise tax filings.
• Ensure compliance with statutory requirements, calculate franchise taxes and penalties, and monitor filing deadlines.
• Provide guidance to internal teams and customers on filing requirements, status, and resolutions.
• Maintain documentation, identify process improvements, and stay current on legislative changes.
• Assist with training new team members on Illinois processes.

Requirements

• 2+ years of experience in corporate filings, legal compliance, or related field
• High school diploma required; associate or bachelor’s degree preferred
• Strong understanding of Illinois corporate statutes and Secretary of State procedures (preferred)
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and data-entry systems
• Ability to work in the Springfield, IL office Monday - Friday; willingness to work overtime during peak periods

Nice to have

• Experience with franchise tax calculations
• Familiarity with corporate service providers or legal support environments
• Ability to interpret state statutes and procedural guidelines

Culture & Benefits

• Growth potential, professional development, and engaging small team environment
• Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits
• Tuition Assistance Plan, Vacation and Sick Time, Paid Parental Leave

Hiring process

• Interviews without AI tools or external prompts; may require onsite appearance
• Assess individual skills, experiences, and communication style