Production Coordinator

TL;DR

Production Coordinator (Events): Assist in planning global events specifically in Asia and the Middle East with an accent on coordinating timelines, production logistics, and cross-team communication. Focus on venue liaison, supplier management, process development using data, and on-site operations.

Location: Hybrid in Dublin

Company

Organizer of the best tech conference on the planet, creating meaningful connections at global tech events while expanding to new markets.

What you will do

• Assist in planning global events in Asia and the Middle East.
• Coordinate timelines, meetings, and communications on deadlines and milestones.
• Support Event Producers in pre-production for peripheral events, partner activations, and VIP events.
• Handle venue liaison, operational logistics, event staff management, and database management.
• Liaise with suppliers and contractors, including contracting, briefings, and being the point of contact.
• Develop efficient processes using data across cross-company teams.
• Work on-site as part of the team to deliver excellence during events.

Requirements

• Exceptional organisational and administrative skills with keen attention to detail.
• Self-motivated, enthusiastic, calm under pressure, and able to make quick decisions.
• Problem-solver who thinks on feet, prioritises workload, and improves procedures.
• Flexible, thrives in fast-paced environment, and juggles multiple projects.
• Ability to analyse requirements and develop delivery structures.
• Previous experience in event planning or coordination roles.

Nice to have

• Bachelor’s or Master’s degree with strong performance in Sciences.
• Demonstrated ability to communicate, present, and influence effectively.
• Experience working or living in the Middle East or Asia.

Culture & Benefits

• Subsidised healthcare, dental, and employee assistance programme.
• Pension contribution up to 6% (Irish based only).
• Dedicated L&D department with workshops, online learning, and career development resources.
• Company laptop, generous annual leave, and flexible working arrangements.
• Tramway Team for community and morale-boosting events.
• Annual company get-togethers, charity days, monthly wellbeing talks, and €1000 annual wellness subsidy.