Legal Operations Specialist

TL;DR

Legal Operations Specialist: Maintaining and enhancing Legal Department’s operational systems, data, and processes with an accent on efficiency, consistency, and scalability. Focus on owning databases, implementing legal tech tools, coordinating invoicing data, and administering due diligence for mergers and acquisitions.

Location: Pittsburgh, PA, US (corporate headquarters, no relocation offered)

Company

Global technology leader delivering photonic solutions for biomedical, semiconductor, industrial, defense, and aerospace sectors.

What you will do

• Own and maintain Legal Department systems and databases including matter, contract, and request-intake tools ensuring data accuracy.
• Support implementation and administration of legal technology like Contract Management System with IT and vendors.
• Coordinate legal fee data with Accounting and Outside Counsel for accounting treatment.
• Assist Corporate Development with internal due diligence databases for M&A and divestitures.
• Document, standardize, and improve Legal Department processes and workflows.
• Handle cross-functional documentation requests and special projects like system implementations.

Requirements

• 3–5 years in legal operations, business operations, or similar
• Demonstrated experience creating and managing databases or structured data systems
• Advanced proficiency in Microsoft Excel
• Strong proficiency in Microsoft PowerPoint
• Bachelor’s degree (business, information systems, legal studies preferred)
• Strong analytical, organizational, and communication skills; ability to manage priorities

Culture & Benefits

• Equal Opportunity/Affirmative Action Employer
• Commit to corporate governance and business success
• Work in fast-paced environment with high professionalism