R&D Project Funding Administration & Finance Specialist (m/f/d)

TL;DR

R&D Project Funding Administration & Finance Specialist: Processing administrative and legal documentation for R&D funding calls, managing communications with agencies and auditors, and ensuring compliance throughout project lifecycle with an accent on cost allocation and cross-functional coordination. Focus on maintaining databases, integrating financial inputs, and collaborating with HR, Legal, Finance, and technical teams.

Location: Madrid, Spain (onsite). Availability to travel required.

Company

Global company in sustainable energy with international teams across Engineering, HR, Legal, Finance, and other departments.

What you will do

• Process and organize administrative and legal documentation for R&D funding applications, contracts, reports, and notifications.
• Manage communications with funding agencies, auditors, and external consultants.
• Maintain funded projects in controlling and internal databases, integrating financial and documentary inputs to meet deadlines.
• Monitor administrative and eligibility compliance across the full project lifecycle.
• Coordinate cross-functionally with HR, Legal, Finance, Procurement, IT/ERP, and international teams.
• Collaborate with technical teams for accurate cost allocation and personnel charging.

Requirements

• Degree in Business Administration, Economics, Finance, or similar.
• English B2/C1.
• Minimum 3 years experience in financial and/or administrative management; experience with consulting firms is a plus.
• Complementary training in SAP.
• Availability to travel.

Culture & Benefits

• Opportunity to contribute to sustainability initiatives.
• Equal employment opportunity policy without discrimination based on religion, age, sex, color, national origin, or other protected classes.
• Compliance with all federal and state laws.