Tour Office Coordinator

TL;DR

Tour Office Coordinator: Support day-to-day operations of touring show units with an accent on personnel onboarding, documentation, transportation, and venue coordination. Focus on daily check-ins, systems setup like Teams and Concur, and load-in/out processes including pre-show experiences.

Location: 100% domestic and international travel required; must have valid driver's license and passport.

Company

Family-owned worldwide leader in live touring family entertainment like Ringling Bros., Monster Jam, Disney On Ice, across 80+ countries.

What you will do

• Assist with onboarding new show personnel, setting up Feld systems and communication tools.
• Ensure completion of employee documentation for visas, taxes, waivers, and compile personnel manifests.
• Coordinate transportation for unit personnel between hotels and venues.
• Maintain communication with Tour Manager on venue staffing issues and daily check-ins.
• Set up and maintain Teams and Concur throughout the tour.
• Handle load-in, load-out, and pre-show character experiences if applicable.

Requirements

• Associates degree or some college (preferred).
• Experience coordinating large events.
• Willing and able to travel 100% domestically and internationally.
• Valid driver's license and passport required.
• Strong organizational, research, negotiation, communication, and time management skills.
• Team player, quick learner, self-starter, multitasker in fast-paced environment.

Culture & Benefits

• Inclusive environment celebrating diversity and different perspectives.
• Drug-free workplace and equal opportunity employer.
• Commitment to uplifting the human spirit through family entertainment.