Office Administrator (Part-Time)

TL;DR

Office Administrator (Part-Time): Managing daily office operations and facilities in Sydney with an accent on stakeholder coordination, vendor management, and financial administration. Focus on maintaining a high-quality workplace environment, supporting cross-regional event planning, and providing operational assistance to the leadership team.

Location: Must be based in Sydney, Australia (Hybrid)

Company

hirify.global is a global reservation software platform for the experiences industry, supporting over 20,000 businesses across more than 90 countries.

What you will do

• Act as the primary point of contact for co-working space facilities management and office maintenance.
• Oversee office supplies, IT equipment tracking, and general upkeep to ensure an efficient environment.
• Plan and coordinate office events and cultural initiatives in collaboration with cross-regional teams.
• Manage commercial invoicing and purchase order creation within financial systems.
• Provide operational and scheduling support to the General Manager.
• Maintain records of office-related expenses and financial documentation.

Requirements

• Must be based in Sydney to work on-site part-time.
• Previous experience in office coordination, administration, or operations.
• Proven ability to manage financial processes such as invoicing and purchase orders.
• Strong organizational, communication, and stakeholder management skills.
• Ability to work independently in a fast-paced environment.

Nice to have

• Experience working with co-working spaces or facilities providers.
• Background in event planning or supporting workplace experience initiatives.
• Familiarity with cross-functional collaboration, particularly with marketing teams.

Culture & Benefits

• 22 weeks paid parental leave and 2 weeks paid grandparent leave (pro-rated).
• 26 days of annual leave (pro-rated).
• Work-from-home assistance and hybrid friendly environment.
• Individual skill development and educational opportunities.
• Wellness benefits including Headspace subscription and webinars.