Board Administration Coordinator

TL;DR

Board Administration Coordinator: Coordinating logistics and administrative support for Board and Committee meetings with an accent on corporate governance and secretariat operations. Focus on managing meeting schedules, preparing agendas, and ensuring effective communication between directors and senior management.

Location: Must be based in Sydney, Australia (Hybrid)

Company

hirify.global is a leading global specialist in food and agribusiness banking, committed to adding long-term value for clients through deep industry expertise.

What you will do

• Coordinate the calendar and logistics for Board and Committee meetings and workshops.
• Liaise with Directors and Management regarding meeting scheduling and diary management.
• Prepare and upload Board and Committee agendas and papers to Diligent.
• Monitor and track action lists arising from Board and Committee meetings.
• Support the documentation and maintenance of Secretariat processes and procedures.
• Collaborate with Executive support staff and senior management to ensure efficient operations.

Requirements

• 3-5 years of experience in a secretariat, governance, or board administrator role.
• Experience working in the banking, financial services, or legal industry.
• Strong understanding of corporate governance and Board cycles.
• Excellent drafting skills for reports, resolutions, and correspondence.
• Must hold valid work rights for Australia.
• Ability to work effectively unsupervised while maintaining clear communication with senior stakeholders.

Culture & Benefits

• Hybrid working model (Rabo@Anywhere) balancing office and home time.
• Wellbeing leave and additional annual leave options.
• Education Assistance Program for professional development.
• Parental leave support (up to 14 weeks paid).
• Employer-funded Death, TPD, and Income Protection Insurance.
• Workplace Giving program with donation matching.

Hiring process

• Review of resumes and covering letters.
• One or more (online) interviews to assess role and team fit.
• Legal screening process prior to commencement.