Recruiting Operations Lead (AI)

TL;DR

Recruiting Operations Lead (AI): Optimizing hiring infrastructure and candidate experience for a frontier AI model lab with an accent on Ashby system architecture and process scalability. Focus on managing complex interview scheduling, data integrity, and driving operational efficiency in a high-growth, mission-driven environment.

Location: Must be based in or able to commute to New York for on-site work.

Company

A mission-driven organization developing open weight AI models with a team of researchers from industry-leading labs.

What you will do

• Own and optimize the recruiting operations stack, primarily leveraging Ashby for pipeline management and workflow automation.
• Manage end-to-end candidate experience, including scheduling across time zones and on-site hosting.
• Ensure data integrity and generate reporting to identify bottlenecks in the hiring funnel.
• Partner with recruiters and hiring managers to execute process improvements and infrastructure scaling projects.
• Coordinate interview logistics, including interviewer prep documentation and scorecard management.
• Maintain high standards of professionalism and candidate engagement throughout the entire recruiting lifecycle.

Requirements

• 3+ years of experience in recruiting operations or coordination roles.
• Strong project management skills and ability to drive initiatives independently.
• Hands-on experience building workflows and managing pipelines in Ashby.
• Excellent organizational skills with sharp attention to detail.
• Ability to work on-site in New York and handle on-site candidate hosting.
• Comfortable working in a fast-paced environment with shifting priorities.

Nice to have

• Experience with reporting and advanced analytics within ATS platforms.
• Background in building recruiting processes from scratch.
• Experience working cross-functionally with People, Finance, or IT teams.

Culture & Benefits

• Top-tier compensation package including salary and equity.
• Comprehensive health, dental, vision, life, and disability insurance.
• Fully paid parental leave and support for family planning.
• Daily provided lunch and dinner.
• Regular company off-sites and team celebrations.