Executive Assistant

TL;DR

Executive Assistant (AI/Software): Providing comprehensive support to multiple senior executives by managing complex schedules, communications, and travel arrangements with an accent on discretion and organizational excellence. Focus on coordinating across time zones, handling confidential information, and enabling leadership to focus on strategic initiatives in a dynamic startup environment.

Location: Austin, TX or Memphis, TN (onsite)

Company

hirify.global is a small, highly motivated AI startup focused on creating AI systems to understand the universe and aid humanity's pursuit of knowledge.

What you will do

• Coordinate and optimize complex calendars, meetings, travel, and events across time zones.
• Manage communications, draft responses, and handle email inboxes with confidentiality.
• Assist with special projects, research, and data compilation to support executive decisions.
• Arrange domestic and international travel and manage expense reports.
• Organize internal and external events such as board meetings and conferences.
• Liaise with departments, partners, and stakeholders to ensure smooth operations.

Requirements

• Location: Must be based in Austin, TX or Memphis, TN for onsite work
• 7+ years experience as an Executive Assistant or similar role supporting C-level executives.
• Exceptional organizational, multitasking, and communication skills.
• Proficiency with Google Workspace, Microsoft Office, Slack, and project management tools.
• High integrity, discretion, and professionalism handling confidential matters.
• Ability to work independently with initiative in a fast-paced environment.

Nice to have

• Experience in technology, AI-driven, or startup companies.
• Collaborative and proactive problem-solving mindset.

Culture & Benefits

• Flat organizational structure with leadership based on initiative and delivery.
• Dynamic, fast-paced startup environment.
• Strong emphasis on communication and teamwork.