Proposal Coordinator (AI)

TL;DR

Proposal Coordinator (AI): Supporting global RFx and customer questionnaire processes, collaborating with cross-functional teams to deliver high-quality responses with an accent on streamlining automated strategic response management using GenAI. Focus on managing multiple assignments, improving process standardization, and ensuring timely, compelling, and compliant global responses.

Location: Bellevue, Washington; Denver, Colorado; Seattle, Washington; Washington, D.C.

Salary: $87,000–$126,700 USD

Company

hirify.global is a data and AI company providing a data intelligence platform to over 10,000 organizations worldwide.

What you will do

• Coordinate with customer questionnaire teams and internal/external stakeholders to deliver high-quality content and compelling responses.
• Track questionnaires and proposals, identify areas for improvement, and refine future response strategies.
• Manage multiple assignments simultaneously while maintaining a high standard of quality and meeting tight deadlines.
• Identify and recommend opportunities to improve standards within the team and standardize proposal/customer questionnaire response formats.
• Work with the Global Proposal Program Manager on RFPs via an intake program/process.
• Create and/or maintain a knowledge base of questions and answers, and create enablement focused on educating internal customers.

Requirements

• Three or more years of experience as the primary proposal management resource for RFx, due diligence questionnaires, and vendor onboarding.
• Experience with pre-sales, sales operations, and/or deal desk; experience within a commercial team is a plus.
• Bachelor's degree or equivalent.
• Demonstrable experience with supporting RFx programs, including knowledge of public sector programs.
• Familiarity with analyzing RFx and questionnaire requests to create tailored, compelling responses.
• Strong understanding of tools used by commercial legal teams, such as SFDC, CPQ, CLM, and DocuSign.
• Strong project management skills and an ability to coordinate efforts across multiple stakeholders, teams, and regions.
• Proficiency with proposal management software.
• Outstanding interpersonal and written/verbal communication skills.

Culture & Benefits

• Strive to provide comprehensive benefits and perks that meet the needs of all employees.
• Committed to fostering a diverse and inclusive culture where everyone can excel.
• Opportunity to apply legal resources and expertise to help achieve growth and strategic objectives.