Executive Assistant to the CEO (Fintech)

TL;DR

Executive Assistant (Fintech): Serving as a strategic partner to the CEO, managing complex global priorities, and driving cross-functional accountability within a fast-moving fintech environment. Focus on optimizing the CEO's calendar, triaging high-volume communications, coordinating board materials, and ensuring execution of CEO-level initiatives without bottlenecks.

Location: Remote from Canada, South America, or the United States

Company

hirify.global is a US-headquartered self-clearing broker-dealer and brokerage infrastructure company, serving financial institutions across 40 countries with institutional-grade APIs.

What you will do

• Own and optimize the CEO’s calendar across global time zones, acting as a strategic gatekeeper.
• Fully triage and manage a high-volume global inbox, drafting and delegating high-impact communications.
• Coordinate board, leadership, and stakeholder materials, maintaining strict confidentiality.
• Track CEO-level initiatives, drive accountability across teams, and support strategic projects.
• Improve executive workflows, communication systems, and internal processes.
• Plan and execute complex multi-country travel, including visas, budgets, and regulatory meetings.

Requirements

• 5+ years supporting C-suite executives in technology, fintech, financial services, or high-growth startups.
• Experience operating in fast-paced, globally distributed environments.
• Experience working with senior external stakeholders (investors, regulators, enterprise clients).
• Exceptional written and verbal communication.
• Strategic thinker with strong prioritization and judgment.
• Strong proficiency in Google Suite, Slack, Confluence, JIRA, and Microsoft Office (Word, Excel, PowerPoint, Outlook).

Nice to have

• Japanese language (spoken and written) proficiency.
• Bachelor’s degree.

Culture & Benefits

• Globally distributed team with members spanning the USA, Canada, Japan, Hungary, Nigeria, Brazil, the UK, and beyond.
• Company values: Stay Curious, Have Empathy, and Be Accountable.
• Competitive Salary & Stock Options.
• Health Benefits.
• One-time USD $500 New Hire Home-Office Setup.
• Monthly Stipend: USD $150 via a Brex Card.