Executive Operations Partner, APAC

TL;DR

Executive Operations Partner: Supporting APAC & Japan General Managers with organizational support, calendar management, and event planning with an accent on coordinating high-velocity operations and internal communications. Focus on proactively resolving time-sensitive issues, managing complex schedules, and fostering team culture.

Location: Hybrid, must be based in Tokyo, Japan. Requires in-office work on Mondays, Tuesdays, and Thursdays.

Company

hirify.global is a product company providing a seamless workspace for documents, notes, projects, calendar, and email, integrated with AI, serving millions of users globally.

What you will do

• Provide organizational support to APAC & Japan General Managers for efficient operations.
• Manage and prioritize executive calendars, organize meetings, and track action items.
• Coordinate and book travel, accommodation, and dining arrangements for executives.
• Handle executive expense management.
• Assist with internal communications and logistics for regional events and town halls.
• Organize team offsites and initiatives to build community and recognize employees.

Requirements

• 3+ years of Executive Operations or Assistant experience in a fast-growing startup or multi-national company.
• Strong organizational skills and attention to detail, with the ability to anticipate executive needs and prioritize.
• Effective communication skills in both English and Japanese with local, regional, and global stakeholders.
• Experience organizing large-scale internal events and multi-day executive offsites.
• Proven ability to build relationships at all organizational levels and maintain confidentiality.
• Curiosity and willingness to adopt AI tools for smarter work.

Nice to have

• Fundamental business acumen to understand and synthesize business updates.
• Passion for the hirify.global product and prior usage.

Culture & Benefits

• Emphasis on in-person collaboration with required in-office work on Mondays, Tuesdays, and Thursdays.
• Opportunity to work in a fast-paced environment supporting senior leadership.
• Team-oriented culture focusing on connection and recognition through events.
• Commitment to diversity, equity, and inclusion, providing reasonable accommodations.