Executive Assistant

TL;DR

Executive Assistant: Managing complex schedules, coordinating cross-functional initiatives, and ensuring seamless operations for a key executive on the Starlink leadership team with an accent on pushing the boundaries of space-based communications. Focus on strategic project management, high-level administrative support, and facilitating effective stakeholder engagement in a fast-paced environment.

Location: Onsite in Sunnyvale, CA. Up to 25% travel to other company sites, vendors, and customers may be required. Must conform to U.S. Government export regulations (U.S. citizen, permanent resident, Refugee, or Asylee).

Salary: $90,000–$160,000 per year

Company

hirify.global is a product company developing advanced rocket and spacecraft technology, including the Starlink satellite internet constellation, to enable human life on Mars and revolutionize global connectivity.

What you will do

• Coordinate complex schedules, appointments, and travel arrangements for a key executive.
• Perform confidential administrative duties using various software tools (Outlook, Teams, Confluence, Excel, Word, PowerPoint).
• Provide project management support, including staffing, resource planning, budgeting, and onboarding.
• Manage and facilitate site visits for internal teams and external stakeholders.
• Organize and attend events such as team gatherings, customer events, and conferences.
• Coordinate personal and business-related affairs as needed.

Requirements

• Bachelor’s degree.
• 3+ years of experience as an executive assistant supporting C-Suite leaders.
• Strong computer literacy and proficiency with Microsoft Office applications and project management software.
• Superior organizational skills and excellent written and verbal communication.
• Proven ability to manage multiple projects simultaneously and autonomously.
• Must be willing to work onsite in Sunnyvale, CA.
• Must be a U.S. citizen, lawful permanent resident, Refugee, or Asylee due to ITAR requirements.

Culture & Benefits

• Comprehensive medical, vision, and dental coverage.
• Access to a 401(k) retirement plan and Employee Stock Purchase Plan.
• Paid parental leave, short/long-term disability, and life insurance.
• 3 weeks of paid vacation and 10+ paid holidays per year.
• Discretionary bonuses and long-term incentives (company stock, stock options).