Executive Assistant, Marketing

TL;DR

Executive Assistant, Marketing: Supports the marketing team by managing budget tracking, vendor workflows, and event logistics, with an accent on operational efficiency and attention to detail. Focus on coordinating travel, managing expenses, and preparing agendas for marketing leadership to ensure smooth operations and effective support.

Location: Hybrid Schedule (M/F remote, T/W/TH in-office). Must be located in Los Angeles, California

Salary: $33.00 - $53.00 per hour.

Company

hirify.global is the world’s largest independent sell-side advertising platform, helping publishers monetize their content across all screens and formats.

What you will do

• Own budget and spend tracking, monitor pacing, and flag variances for review.
• Manage procurement and vendor workflows, including POs, invoices, accruals, and Accounts Payable coordination.
• Coordinate logistics for team off-sites, all-hands, and events with attention to detail.
• Support special projects such as quarterly planning logistics and vendor renewals.
• Manage calendars and meetings across time zones.
• Coordinate travel and manage expense reporting for marketing leadership.

Requirements

• 2+ years of experience as an Executive Assistant supporting senior leaders in a fast-paced environment.
• Strong operational rigor with experience owning trackers and workflows.
• Proven project coordination skills with the ability to manage logistics and timelines.
• Experience with budget tracking and expense reconciliation tools.
• Highly organized and detail-oriented.
• Proficiency in Google Workspace.

Culture & Benefits

• Comprehensive Healthcare Coverage from Day One.
• Generous Time Off and Holiday Breaks.
• Equity and Employee Stock Purchase Plan.
• Family-Focused Benefits and Parental Leave.
• 401k Retirement Savings Plan with Employer Match.
• Hybrid schedule with remote work options on Mondays and Fridays.