Executive Assistant

TL;DR

Executive Assistant: Providing comprehensive support to the CEO, managing complex calendars, and coordinating international travel with an accent on prioritization, discretion, and proactive problem-solving. Focus on anticipating executive needs, navigating a fast-paced environment, and building strong relationships with key internal and external stakeholders.

Location: Primarily based in Paris with hybrid remote flexibility (4 days per month remote, 3 full weeks remote per year)

Company

hirify.global is an AI-powered spend management and procurement platform with offices in the United Kingdom, France, Spain, and Germany, supporting over 200,000 users globally.

What you will do

• Manage and prioritize the CEO's extremely dense calendars, including investors, boards, fundraising, and strategic clients.
• Prepare briefings, translate ad-hoc requests, and follow up on actions post-meetings.
• Organize travel across Europe and coordinate closely with international teams.
• Act as a professional and discreet interface for executive-related topics with investors, boards, partners, and high-stakes clients.
• Quickly understand and anticipate the executive's true priorities in an international, fast-paced, and occasionally unpredictable environment.

Requirements

• Minimum 5 years of experience supporting executives in demanding, fast-paced environments.
• Strong critical thinking, judgment, and ability to prioritize without constant direction.
• Autonomous, proactive, highly reliable, and absolutely discreet.
• Exceptional interpersonal intelligence, detail-oriented, with strong organizational skills.
• Comfortable working across multiple time zones.
• Fluent/bilingual English and French is mandatory.

Culture & Benefits

• Culture built on trust, empowerment, and growth, with emphasis on ownership and positive mindset.
• Flexible on-site policy: 4 days per month remote and 3 full weeks remote per year.
• Lunch 60% funded by hirify.global (Swile Card).
• Alan Premium health insurance and Gymlib pass.
• Access to Moka.care for emotional and mental health wellbeing.
• Latest Apple equipment and great office snacks.