Executive Operations, Product (Software)

TL;DR

Executive Operations, Product (Software): Strategizing, operationalizing, and executing administrative functions for senior product leadership with an accent on increasing efficiency, managing complex calendars and international travel, and leading internal communications. Focus on creating structure out of chaos, effectively scaling the business, and providing guidance and mentorship to an administrative team.

Location: Hybrid, based in Menlo Park, CA, United States (in office 3 days a week)

Salary: $123,000–$161,700

Company

hirify.global is a fast-growing product company empowering enterprises with ground-breaking cloud data warehousing technology and a culture focused on impact, innovation, and collaboration.

What you will do

• Manage complex calendars and international travel for Product Leadership, prioritizing high-volume strategic calendar management.
• Build efficiency and clarity into existing operations and define new operational strategies, such as streamlining new hire onboarding.
• Strategically manage customer meetings, conferences, and press events, ensuring executives are briefed and prepared.
• Manage team budgets, travel, and expenses, processing reimbursements, invoices, and Purchase Orders.
• Lead and influence internal communications for a growing organization of 2000+, keeping the team informed and aligned.
• Act as a team lead for the administrative team, providing guidance and mentorship, and defining best practices.

Requirements

• Bachelor’s degree and 10+ years of relevant experience in direct executive support, program/project management, or chief of staff roles.
• Proven ability to manage time efficiently and prioritize multiple stakeholders, functions, and tasks in a fast-paced environment.
• Experience identifying gaps and then initiating, implementing systems, processes, or programs to address them.
• Strong interpersonal, verbal, and written communication skills with extreme attention to detail.
• Experience managing high-volume complex calendars and international travel.
• Ability to partner cross-functionally with all levels of management, employees, and vendors.
• Must be based in Menlo Park, CA and be in the office 3 days a week.
• Work authorization for the United States is required.

Culture & Benefits

• Culture focused on impact, innovation, and collaboration.
• Opportunity for building big, moving fast, and taking technology and careers to the next level.
• Expectation to follow company’s confidentiality and security standards for handling sensitive data.
• Values-driven environment that challenges ordinary thinking and pushes the pace of innovation.
• Specific salary and benefits information for US-based jobs can be found on the hirify.global Careers Site.