Senior Recruiting Coordinator (AI)

Location: Remote in the United States; based in the Pacific Time Zone and working 8:30 a.m.–5:30 p.m. PT, with most collaboration between 7 a.m.–12 p.m. PT.

Company

hirify.global provides AI-powered intelligence solutions that help public and private sector agencies investigate and disrupt crime, with operations across a distributed network of hubs.

What you will do

• Own complex, high-volume interview scheduling across teams and time zones.
• Serve as the Ashby expert, troubleshooting scheduling issues and improving interview workflows.
• Maintain accurate ATS records, interview plans, scheduling data, and coordination operations.
• Report on interview volume, time to schedule, SLA adherence, reschedules, and candidate and interviewer feedback.
• Onboard, train, and mentor recruiting coordinators while helping manage priorities, workloads, and coverage.
• Review and improve AI agents supporting recruiting coordination, resolving exceptions and partnering with Talent Operations.

Requirements

• 4+ years of recruiting coordination experience managing complex, high-volume scheduling in a fast-moving environment.
• Advanced Ashby expertise, including interview plans, interviewer pools, scheduling links, calendar integrations, and independent troubleshooting.
• Experience supporting Talent Operations or coordination operations, including ATS data quality, workflow maintenance, and process documentation.
• Strong command of Ashby reporting and coordination metrics, with experience translating data into better scheduling outcomes.
• Experience mentoring coordinators, leading training, and helping teammates use Ashby effectively.
• Clear, proactive communication and trusted partnership with candidates, interviewers, recruiters, and Talent Operations.
• Sound judgment, urgency, independent problem-solving, solution recommendations, and follow-through.
• Applied AI fluency, including writing instructions, evaluating outputs, and identifying when human judgment is needed.

Nice to have

• Experience managing AI agents.

Culture & Benefits

• Fully remote talent team using asynchronous communication, Slack, thorough documentation, and proactive updates across time zones.
• Weekly recruiting coordination syncs and participation in hiring syncs for supported roles.
• Active scheduling workload combined with operations, data maintenance, mentoring, reporting, and AI agent oversight.
• Advance holiday and absence coverage planning with clear owners and next steps.
• High-ownership, fast-moving environment focused on clarity, accountability, experimentation, continuous feedback, and creative problem-solving.

Hiring process

• Apply directly and provide accurate, thoughtful answers to the application questions; unsolicited resumes sent to employees or agencies are not accepted.
• The process generally includes a recruiter introduction, hiring manager interview, first-round interviews, a hands-on case study, references, and an offer.
• AI skills and leadership principles are evaluated; external AI tools are not permitted during interviews without prior approval.