Recruiting Coordinator (AI)

Location: San Francisco, New York, or Boston; onsite, with remote work available in the U.S. only

Salary: $50–$80 per hour

Company

hirify.global Scientific builds and deploys AI scientist agents to accelerate scientific research and the development of new medicines.

What you will do

• Coordinate interview scheduling end to end, including multi-interviewer loops, onsite visits, travel, time zones, and candidate communications.
• Own a responsive, clear, and positive candidate experience from initial contact through offer.
• Support sourcing by building pipelines, nurturing candidates, and conducting outreach to passive talent.
• Conduct high-volume first-round screens and provide written feedback for hiring managers.
• Partner with recruiters and hiring managers to calibrate profiles, monitor pipeline quality, and identify drift.
• Track recruiting metrics, maintain ATS data hygiene, and improve processes as the team scales.

Requirements

• 2+ years of experience in recruiting coordination, recruiting operations, executive or administrative support, or sourcing.
• Exceptional organization, judgment, and follow-through in a changing, high-volume environment.
• Warm, fast, and clear communication with candidates and hiring managers.
• Knowledge of the sourcing process, including identifying and finding top talent.
• Interest in developing a career in sourcing and working in a fast-moving environment.
• Comfort tracking work with data and using metrics to improve performance.
• Builder’s mindset and experience improving processes in an early-stage environment.

Nice to have

• Hands-on experience with Ashby, Juicebox, Gem, or similar ATS and AI sourcing tools.
• Startup or hyper-growth experience.

Culture & Benefits

• Fast-moving, mission-driven environment with opportunities to work directly with hiring managers, scientists, engineers, and leadership.
• Full-time employees receive competitive salary, equity, healthcare coverage, paid parental leave, and family-building support.
• Additional full-time employee benefits include mental health support, pet care and commuter benefits, 401(k) matching, and a quarterly wellness benefit.
• Lunch is provided on office days and dinner is provided when working late.
• Regular team off-sites and company events.