Facilities Coordinator

Location: London, United Kingdom

Company

hirify.global is a European technology partner delivering digital solutions for governments, critical industries and businesses, including sovereign AI technology.

What you will do

• Coordinate day-to-day workplace operations, planned and reactive maintenance, onboarding and office events.
• Liaise with landlords, managing agents, contractors and suppliers, following up on service delivery, SLAs, KPIs and corrective actions.
• Support procurement, contract administration, purchase orders, invoice processing, expenditure tracking and budget follow-up.
• Coordinate Health & Safety activities, contractor inductions, permits to work, inspections, DSE assessments and risk assessments.
• Maintain compliance documentation, RAMS, statutory records, operational records and evidence for governance, audits and ISO management systems.
• Prepare workplace and Health & Safety communications and collaborate with Facility Management, HR, IT, Finance and Procurement.

Requirements

• Relevant experience in Facilities Management, Workplace Operations, Office Management or a similar operational environment.
• Structured, proactive and service-oriented approach with strong organisation, prioritisation, follow-up and completion skills.
• Experience coordinating contractors and third-party suppliers.
• Strong communication and stakeholder management skills, with a practical and solution-oriented approach.
• Experience with purchase orders, invoice processing, expenditure tracking and operational reporting.
• Good working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Fluency in English required; relevant local language skills may be required depending on the office location.

Nice to have

• Experience supporting Health & Safety compliance in an office environment.
• Experience with SLAs, KPIs, supplier reviews or contract administration.
• Experience supporting ISO management systems or internal and external audits.
• Relevant Health & Safety qualification, such as IOSH Managing Safely, or willingness to obtain one.

Culture & Benefits

• Structured career development supported by a personal mentor from the leadership group.
• Collaborative, respectful and inclusive working environment with Employee Resource Groups.
• 25 days of holiday, private medical healthcare via Vitality, pension contribution and life assurance.
• Professional certifications supported through learning and development.
• Retail discounts covering restaurants, supermarkets, travel, leisure and health and wellbeing services.