Executive Assistant AI Business Unit (AI)

Location: Remote - US; United States; San Jose, California, United States. Hybrid working environment with some in-office and/or in-person expectations.

Company

hirify.global delivers intelligent data infrastructure, unified storage, integrated data services, and cloud solutions supporting enterprise workloads and AI.

What you will do

• Manage calendars, appointments, meetings, travel, and executive priorities for multiple VPs.
• Coordinate staff meetings and other meetings, including agendas, minutes, action items, and follow-ups.
• Act as a liaison between executives and internal or external stakeholders and manage executive communications.
• Organize files, documents, SharePoints, processes, and research supporting executive decision-making.
• Arrange travel, resolve travel issues, and manage budgets, expenses, and expense reports.
• Track deadlines and coordinate events, conferences, and related activities.

Requirements

• Excellent organizational and time-management skills with strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with discretion and demonstrate strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team, with strong interpersonal skills and relationship-building ability.
• Professionalism, integrity, adaptability, and the ability to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful, and positive approach.
• Minimum 5+ years of Executive Assistant experience, ideally supporting a C-level executive in a fast-paced environment.
• Bachelor’s degree in business administration, communications, or a related field is preferred.
• Occasional evening or weekend work and some travel may be required.

Culture & Benefits

• Hybrid work environment with flexibility intended to support collaboration and work-life balance.
• Culture emphasizing initiative, impact, ownership, inclusion, creativity, and problem-solving.
• Work with teams developing enterprise data infrastructure, cloud storage, and AI solutions.
• Applications are reviewed only when submitted through the hirify.global company website.
• Some hiring stages may use AI-assisted evaluation tools; candidates may request an alternative selection process by contacting hirify.global with a resume, job ID, and the subject line “Data Privacy Request.”