Recruitment and Onboarding Coordinator (HR)

Location: Hemel Hempstead, England, United Kingdom; hybrid work with 3 days in the office and 2 days at home.

Company

hirify.global provides software and information technology solutions.

What you will do

• Coordinate onboarding activities from offer stage through employment commencement for new starters across the UK and Ireland.
• Act as the primary contact for onboarding queries and manage the onboarding inbox.
• Prepare contracts, offer letters, onboarding documentation, employee records, payroll numbers, and system-access requests.
• Complete and monitor Right to Work, DBS, Financial Probity, reference, and occupational health checks, escalating concerns under established procedures.
• Maintain onboarding records, tracking spreadsheets, reports, DBS renewals, apprenticeship records, standard operating procedures, guidance, and FAQs.
• Support audits, compliance reviews, recruitment and vetting meetings, and supplier reviews.

Requirements

• Exceptional attention to detail and commitment to accuracy.
• Strong administrative, organisational, written, and verbal communication skills.
• Ability to follow established processes consistently and prioritise competing tasks while maintaining accuracy.
• Experience handling confidential and sensitive information discreetly.
• Confident use of Microsoft Office, particularly Word and Excel.
• Experience maintaining records, spreadsheets, and tracking documents.
• Comfort working in a structured, process-driven environment.
• Team-oriented, proactive, and professional approach.
• Must demonstrate a pre-existing right to work and travel within the EU; documentary evidence is required.
• Offers are subject to satisfactory vetting and reference checks; a DBS check may also be required depending on the role.

Nice to have

• Experience in HR, onboarding, recruitment administration, or contract administration.
• Knowledge of pre-employment screening, including Right to Work and DBS checks.
• Experience managing employment references.
• Experience with Zellis Background Checking, ResourceLink, SmartRecruiters, or Microsoft Teams.
• Experience creating and maintaining process documentation and standard operating procedures.

Culture & Benefits

• 12-month fixed-term contract with full-time employment.
• Single private medical cover, with optional family cover at additional cost.
• 25 days of paid holiday, with the option to buy or sell up to 5 days.
• Life assurance cover of 4 times basic salary and a group pension plan with employer contributions.
• Tax-efficient flexible benefits and a competitive salary.