Executive Assistant

Location: Madrid, Spain; other location: Munich, Germany. Flexible hybrid work model.

Company

hirify.global provides an Enterprise AI and Process Intelligence platform powered by a Context Model that combines process data, business knowledge, and intelligence into a digital twin of the enterprise.

What you will do

• Provide high-level executive support to the Executive Chairman & President and act as a trusted extension of the Executive Office.
• Own and strategically manage a complex international calendar covering business priorities, travel, meetings, and personal commitments.
• Prepare meeting context, materials, participants, and information, while managing international travel and logistics end to end.
• Serve as a key point of contact and gatekeeper for senior internal and external stakeholders, including C-level executives, customers, and investors.
• Coordinate strategic projects, meetings, and action items with the Chief of Staff, Executive Assistants, and broader leadership team.
• Draft executive communications, correspondence, and presentations while proactively resolving conflicts, bottlenecks, and shifting priorities.

Requirements

• Extensive Executive Assistant experience, including support for C-suite executives with a global remit.
• Professional fluency in written and spoken English; German is ideally also available.
• Exceptional organization and prioritization skills, with the ability to manage multiple high-priority topics simultaneously.
• Strong business acumen, analytical thinking, executive presence, communication skills, and interpersonal judgment.
• Proactive, solution-oriented, hands-on ownership mentality with the ability to remain calm and effective under pressure.
• Confidence working across cultures, time zones, and seniority levels in an entrepreneurial and dynamic environment.
• High attention to detail, discretion, maturity, consistency, flexibility, and willingness to go the extra mile when needed.
• Advanced Google Suite and Microsoft Office skills; experience with Claude and other AI tools.

Culture & Benefits

• Full-time employment with RSUs and merit-based refresh grants.
• Flexible hybrid work model, with remote focus and office collaboration.
• Paid parental leave, unlimited PTO where applicable, and generous global PTO.
• Learning and development through the 70-20-10 framework, mentorship, and a dedicated learning platform.
• Wellbeing support including Wellhub memberships, mental health counseling, and Wellness Weeks.
• Mission-led, inclusive environment focused on customer value, ownership, teamwork, and sustainability.