Senior Executive Assistant to the CEO (Clean Energy)

Location: Berlin, Germany; hybrid workplace. Candidates must be based in Berlin or willing to relocate to Germany and be comfortable travelling internationally with the CEO.

Company

hirify.global is an early, growing clean-energy company developing laser-driven inertial fusion across Germany and the US.

What you will do

• Plan and coordinate the CEO’s domestic and international travel, including complex delegations, conferences, investor engagements, and government meetings.
• Own itineraries, participants, visas, invitations, registrations, protocol requirements, ground logistics, contingencies, and live trip coordination.
• Manage the CEO’s calendar, anticipate conflicts and preparation needs, and provide remote or in-person support during travel, including accompanying the CEO internationally when needed.
• Coordinate briefing materials with the Chief of Staff and content owners, and maintain administrative follow-up on decisions, commitments, and priorities.
• Build trusted relationships with investors, ministries, agencies, partner companies, board members, and their offices.
• Run the CEO Office’s operational infrastructure, including expenses, approvals, signatures, tools, records, contact management, confidentiality standards, and collaboration across the EA team.

Requirements

• 10 or more years of executive-support experience, including several years supporting a CEO, founder, or managing director in an international business with extensive travel and calendar management.
• Experience supporting fast-moving executives and bringing structure to changing or incomplete requests.
• Experience managing complex delegation trips involving multiple participants, countries, and official meetings.
• Strong organisation, judgment, emotional intelligence, diplomacy, adaptability, and clear communication under pressure.
• Ability to work directly with a CEO and Chief of Staff, make confident decisions within the role’s remit, and escalate strategic conflicts or sensitive matters appropriately.
• Experience working with board members, investors, ministries, senior executives, and their supporting teams.
• Ability to handle sensitive board, investor, M&A, and personnel matters with discretion.
• Confidence with modern scheduling and collaboration tools and interest in using AI to reduce repetitive work.
• Fluent English and German; based in Berlin or willing to relocate to Germany.

Nice to have

• Experience in a growing company or investor environment.

Culture & Benefits

• Work in a dynamic, international environment focused on clean energy, scientific discovery, and laser-driven fusion.
• Meaningful ownership, direct collaboration with the CEO and Chief of Staff, and the opportunity to shape CEO Office operations.
• Competitive salary, stock options, 30 vacation days per year, and a retirement plan with a 20% contribution on private pension contributions plus loyalty incentives.
• Flexible equipment choices, including Windows or Apple laptops and accessories.
• Office snacks and drinks, a canteen at the Darmstadt office, regular team events, NAVIT mobility support, and Wellhub fitness and wellness access across Europe.
• The role requires flexibility for rapidly changing priorities, short-notice commitments, and international travel.