Crewing Administrator (Maritime)

Location: Barrow in Furness or Glasgow, United Kingdom, with hybrid working

Company

hirify.global is a global engineering services company operating across Energy, Defence, and Maritime Transport, with a strong heritage in maritime operations and shipping.

What you will do

• Maintain accurate crew personnel records, crewing data, electronic files, and expense records across company systems including SIRE and AMOS.
• Monitor seafarer certificates, licences, medicals, passports, visas, mandatory training, and other compliance requirements.
• Coordinate crew changes, flights, accommodation, visas, ground transportation, immigration requirements, and travel disruption support worldwide.
• Prepare and maintain employment documentation, including Seafarer Employment Agreements, in line with MLC requirements and applicable union agreements.
• Act as a first point of contact for seafarers, vessels, and stakeholders while supporting welfare, crew enquiries, reports, audits, and departmental projects.
• Gain guided exposure to Crewing Officer responsibilities, including crew planning, logistics, compliance, and stakeholder management.

Requirements

• Strong organisational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and confidence engaging with colleagues, seafarers, and external service providers.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel, plus comfort working with business systems and electronic records.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proactive, adaptable, calm, and organised when plans change at short notice, with strong problem-solving and task-ownership skills.
• Collaborative, customer-focused approach with the ability to build positive relationships across diverse stakeholders.
• Interest in maritime operations, crewing processes, and regulatory requirements, with willingness to learn STCW, MLC, and applicable union agreements.
• Previous administrative experience in a fast-paced office environment is desirable.

Nice to have

• Experience in crewing, logistics, travel coordination, HR administration, compliance, or recruitment administration.
• Experience coordinating travel and supporting operational activities.
• Experience maintaining databases or personnel management systems.
• Exposure to regulated industries where compliance and accurate record-keeping are essential.

Culture & Benefits

• Full-time, permanent position with hybrid working.
• Competitive benefits tailored to the division.
• Structured development and career growth opportunities with visibility across the organisation.
• Supportive and inclusive culture that values ideas and contributions.
• Work contributing to safety, innovation, and global maritime capability.

Hiring process

• Apply through the vacancy process; applications may close early due to application volume, so early application is encouraged.
• The employer is committed to an accessible and inclusive recruitment experience in the UK and encourages applications from candidates of all backgrounds.