Legal Assistant (Microsoft 365)

Location: Houston, Texas

Company

hirify.global provides staffing services for professional and business support assignments.

What you will do

• Provide independent administrative and business support to Legal Services, including calendar, meeting, travel, and executive time coordination.
• Coordinate domestic and international travel, including itineraries, visas, passports, immunizations, electronic travel authorities, and expenses.
• Prepare briefing materials, pre-reads, agendas, presentations, spreadsheets, documents, and executive communications.
• Maintain iManage records and SharePoint sites, pages, libraries, lists, collaboration spaces, and knowledge resources.
• Track action items, deadlines, programs, training materials, participant lists, and special projects.
• Use Microsoft 365, Power Automate, Power BI, Copilot, and other approved tools to improve workflows, templates, documentation, and user adoption.

Requirements

• At least 5 years of experience providing direct support to executive-level management as a legal assistant, executive assistant, administrative support professional, or in a related professional role.
• Bilingual proficiency in English and Spanish, with effective communication in both languages.
• Advanced proficiency with Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
• Experience coordinating international travel and working across time zones with international teams.
• Ability to work independently, anticipate needs, take ownership, maintain confidentiality, and exercise sound judgment.
• Strong written and verbal communication skills, including drafting and editing communications on behalf of an executive.
• Ability to prioritize, multitask, meet deadlines under changing circumstances, solve problems, and remain calm under pressure.
• Strong organizational skills, attention to detail, interpersonal skills, and ability to work cooperatively with all levels of management.
• Ability and willingness to learn new technologies and apply digital tools to business needs.

Nice to have

• Experience supporting a senior executive in a corporate legal department or law firm, including privileged and confidential materials.
• Experience coordinating a leadership team’s operating rhythm in a global organization, including agendas, pre-reads, executive reporting, and action tracking.
• Experience supporting SharePoint, iManage, Workday, Power BI, DocuSign, Team Connect, CTREX, or comparable systems.
• Experience with process improvement, user adoption, knowledge management, or technology-enabled business processes.
• Experience using Microsoft Copilot or other approved AI-enabled tools to improve productivity.
• Relevant experience supporting legal, corporate, compliance, or professional services teams.

Culture & Benefits

• Work requires a high level of independence, initiative, discretion, accuracy, and attention to detail.
• Collaboration with legal administrative assistants, executive assistants, attorneys, international law groups, and diverse work groups.
• Assignment includes administrative and business support for Legal Services, including calendar coordination, travel, document preparation, action tracking, records management, and special projects.
• Confidentiality and accuracy must be maintained throughout the assignment.