Legal Administrative Assistant - Corporate

Location: New York, United States of America; office environment

Salary: $85,000–$110,000 per year

Company

hirify.global, LLP is a law firm providing legal services across banking and finance, real estate, technology, aviation, energy and renewables, and cross-border matters.

What you will do

• Perform legal administrative functions, including new client and matter requests, client bills, time reports, and expense reports.
• Support attorney billing by preparing and reviewing invoices and pro formas, coordinating revisions, and following up on timely submission.
• Prepare, proofread, redline, copy, distribute, file, and transmit client-related documents and correspondence.
• Maintain physical and electronic files and contacts, manage attorney calendars, coordinate meetings, and receive clients and guests.
• Prepare closing binders, transcribe correspondence, handle mail, and provide coverage and overflow support for attorneys and summer associates.
• Occasionally coordinate courier delivery or collection of documents from courthouses and other entities.

Requirements

• At least three years of experience working in a mid-sized or large law firm.
• Working knowledge of general office procedures and strong familiarity with legal terminology and relevant legal filing and record-keeping practices.
• Experience supporting more than one attorney.
• Advanced word-processing and computer skills, including Microsoft Word, Excel, Outlook, PowerPoint, Adobe, and varied office software.
• Experience with firm technology and applications; NetDocuments, Interaction, Chrome River, Emburse, and Intapp are strongly preferred.
• Excellent written and verbal communication, grammar, spelling, punctuation, phone etiquette, attention to detail, follow-through, organization, multitasking, and deadline management.
• Strong customer service, flexibility, and ability to work effectively as part of a team.
• High school diploma or equivalent required. Two years of college or equivalent work experience is preferred but not required.
• Must be able to work in an office environment, remain stationary for at least 85% of the time, move around the office up to 15% of the time, and occasionally move documents or files weighing up to 15 lbs.
• Overtime is required.

Nice to have

• Experience handling complex client billing, including pro formas, billing edits and adjustments, expense reports, multiline phones, and conflict-checking forms.
• Experience with Interaction or another client relationship management database.
• Two years of college or equivalent work experience.

Culture & Benefits

• Reports directly to the Office Administrator and indirectly to assigned attorneys.
• Works with attorneys, clients, and staff in a collaborative office setting.
• Role is based in the New York office at 30 Rockefeller Plaza.
• Position is non-exempt and may require overtime.
• Workplace emphasizes professionalism, teamwork, respect, inclusivity, and community involvement.