Executive Assistant, GAM (Asset Management)

Location: On-site full-time at Toronto-141 Bay, 18th Floor, Toronto, Canada

Annual base salary: CAD 63,000–82,100, plus participation in an annual discretionary incentive or bonus program.

Company

hirify.global Global Asset Management is a Canadian asset management firm with approximately $398 billion in assets under management and over forty-five years of experience delivering investment management solutions to retail and institutional clients.

What you will do

• Provide proactive administrative support to the Executive Vice President of Global Asset Management, managing complex calendars, shared mailboxes, meeting requests, access, and competing priorities.
• Track executive decisions, deliverables, and deadlines, and prepare daily or weekly briefing packs, pre-reads, correspondence, presentations, reports, and meeting materials.
• Coordinate management and steering committee meetings, team sessions, off-sites, and client events, including agendas, logistics, minutes, quorum, and documentation.
• Arrange local, national, and international travel, including itineraries, accommodations, and policy-compliant logistics.
• Manage expenses, invoices, filing systems, office administration, onboarding and offboarding coordination, organizational information, contact lists, and vacation tracking.
• Support risk and policy compliance, process improvement, digital enablement, collaboration across business units, and backup coverage for other Executive Assistants.

Requirements

• 3–5 years of experience in an administrative or professional support role in a complex, fast-paced environment, including support for senior leaders.
• Strong organizational skills, attention to detail, ability to manage competing deadlines, adapt to changing priorities, and maintain high-quality work.
• Professional, courteous, and confident communication skills with leaders, colleagues, clients, external partners, vendors, and corporate partners.
• Sound judgment, discretion, diplomacy, initiative, independence, and the ability to handle sensitive information and ambiguity.
• Experience with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Degree or diploma in a related field, or an equivalent combination of education and relevant work experience.
• Confidentiality of material non-public information and client data, adherence to the Code of Conduct, privacy, and information-security policies.
• Legal eligibility to work in Canada at the specified location, with a valid work or study permit where applicable.
• Completion of any background or screening checks required as a condition of employment.

Nice to have

• Experience with Visio, Tableau, Salesforce, similar business applications, expense and invoice tools, travel platforms, or Get IT platforms.

Culture & Benefits

• Regular employment with a 37.5-hour work week and full-time on-site work.
• Competitive salary, incentive pay, banking benefits, a benefits program, defined benefit pension plan, employee share purchase plan, vacation, and wellbeing support, subject to plan terms and conditions.
• Personalized recognition through the MomentMakers social, points-based program.
• Paid Purpose Day for personal growth and development.
• Inclusive and accessible candidate and employee experience, with opportunities for career growth and development.

Hiring process

• The process may include an attribute-based assessment and other skills tests, such as simulation, coding, or French proficiency testing.
• Artificial intelligence tools may be used during recruitment.
• Accommodation requests can be directed to Mailbox.careers-carrieres@hirify.global.com.