Facilities Coordinator (Financial Services)

Location: Toronto office, hybrid schedule; current work authorization for Canada is required.

Annual total cash compensation of $60,000–$75,000, including base salary and target discretionary performance bonus.

Company

hirify.global provides investment portfolios and services to individuals and institutions and has operated in the Canadian market for over 35 years.

What you will do

• Coordinate day-to-day facilities operations and respond to employee service requests.
• Manage work orders and coordinate vendors, service providers, contractors, landlords, and building services.
• Support meeting and event logistics, including room setup, catering, and vendor coordination.
• Assist with preventive maintenance, building infrastructure activities, inspections, and after-hours facility support.
• Support facilities projects, workspace utilization reporting, process improvements, and operational initiatives.
• Create purchase requisitions, process invoices, and maintain vendor records and documentation.

Requirements

• Minimum 5 years of facilities management experience and minimum 3 years of project management experience.
• Experience with budgets, invoice processing, financial administration, vendors, landlords, contractors, and multiple stakeholder groups.
• Experience using facilities management technologies and reporting tools.
• Completion of secondary school plus post-secondary coursework in facilities management or a related field, or equivalent experience.
• Customer service, relationship management, communication, organization, prioritization, proactive problem-solving, and process improvement skills.
• Working knowledge of building systems, building codes, HVAC, generators, UPS systems, and related infrastructure.
• Comfort using Microsoft Office and facilities management software, including workplace management and reporting tools.
• Participation in an on-call rotation and work one Saturday per month for preventive maintenance are required.
• Approximately 10% travel may be required.

Nice to have

• Active pursuit of a Facilities Management certificate.
• Degree or diploma in project management or a related discipline.
• Facilities-related professional certification, including Certified Facility Manager designation.
• Membership in a professional facilities management association such as IFMA.

Culture & Benefits

• Inclusive, diverse, and collaborative environment focused on workplace experience, business continuity, and health and safety.
• Hybrid working arrangement and opportunities for professional growth.
• Eligible for overtime pay.
• RRSP contribution after 6 months of employment, with no employee matching required.
• Discretionary performance bonus included in the stated annual cash compensation range.