People & Office Coordinator (AI)

Location: Downtown Vancouver, British Columbia, Canada; hybrid with a minimum of three days per week in-office and additional attendance as needed. Candidates must be based in the Greater Vancouver area and have a valid BC Driver’s License and access to a vehicle. Some after-hours work may be required for employee events.

Starting salary: CAD 70,000–72,000 per year, plus bonus program and benefits.

Company

hirify.global builds technology on the Salesforce platform for nonprofit organizations, including YMCAs, Jewish Community Centers, Boys & Girls Clubs of America, and Salvation Army Kroc Centers.

What you will do

• Coordinate daily office operations, including supplies, inventory, deliveries, office access, upkeep, and workspace setup.
• Work with building management, service providers, and vendors to support office logistics and pickups.
• Coordinate employee events and engagement activities, including scheduling, supplies, vendors, and event setup.
• Support recruiting and onboarding through job postings, interview scheduling, candidate communications, and new-hire preparation.
• Maintain employee records and assist with HR documentation, systems, and administrative tasks.
• Provide administrative support to the People & Culture team and assist with changing priorities.

Requirements

• At least 1 year of experience in administrative support, office administration, or a related role.
• Strong organizational skills, attention to detail, and follow-through.
• A proactive, hands-on approach, initiative, and the ability to manage competing priorities and adapt to changing needs.
• Experience supporting events, office operations, or coordinating logistics.
• Interest in developing skills in HR, recruiting, and employee engagement, with the ability to learn new systems and technology.
• Availability to work in the downtown Vancouver office at least three days per week, with flexibility as needed.
• Valid BC Driver’s License and access to a vehicle.

Nice to have

• Experience coordinating internal events or managing office supplies and vendors.
• Experience supporting recruiting, onboarding, or other HR administration.
• Experience in a fast-paced or growing organization.
• Experience using AI tools to support everyday tasks, improve efficiency, or streamline administrative workflows.
• Interest in finding better ways to work and taking on new responsibilities.

Culture & Benefits

• Community-focused organization with values of Community, Authenticity, Impact, Fun, and Growth.
• Living Wage Certified employer in British Columbia.
• Competitive bonus program and benefits in addition to base pay.
• Commitment to diversity, inclusion, equal opportunity, and a fair, welcoming workplace.
• Employment is contingent on successful background and reference checks.

Hiring process

• Send a resume to begin the recruiting process.
• The process is conducted by people, including resume review, interviews, and job offers.