Bid & Quality Manager (Fintech)

Location: Milan, Italy; hybrid with three days per week in the office (Tuesday, Thursday, and one additional day of choice), with the option to request extra remote time.

Salary: Starting from €45,000 gross per annum.

Company

hirify.global is building a financial platform covering payments, benefits, investing, and cards for more than 6.5 million users.

What you will do

• Manage supplier qualifications, private supplier portals, client documentation, certifications, and IT/ESG questionnaires.
• Assess tenders, prepare Go/No-Go summaries, analyze tender documents, and submit clarification requests.
• Lead tender working groups, coordinate milestones and deadlines, and prepare administrative, technical, and economic offers.
• Maintain the tender pipeline and response calendar, analyze wins and losses, and support client meetings and contract discussions with Legal.
• Maintain the Quality Management System, policies, procedures, risk register, critical supplier list, and KPI matrix.
• Coordinate quarterly KPI tracking, audit schedules, external auditors, management reviews, and reporting on risks, suppliers, and quality performance.

Requirements

• Experience using and updating private client supplier portals, such as Jaggaer or SAP.
• Ability to write administrative documents, policies, and procedures and adapt templates to client requirements.
• Experience with Quality Management Systems such as ISO 9001 or equivalent, ideally in a service or financial services context.
• Analytical mindset with comfort using KPIs, metrics, and tools such as Looker or similar.
• Curiosity about AI and willingness to use it at work.
• Confident daily use of Google Sheets and Google Docs.
• Ability to engage multiple teams, coordinate stakeholders, and keep work on track.
• Previous experience in a similar role; this is not an entry-level position, but ten years of experience are not required.

Nice to have

• Audit experience.
• Legal or compliance background, including negotiation and regulations.
• Experience completing cybersecurity and ESG questionnaires for supplier qualifications.

Culture & Benefits

• Hybrid working policy with flexible working hours and unlimited PTO.
• Private insurance for employees and families, psychological support, and mental health workshops.
• Stock Option Plan, meal vouchers, and relocation support when moving countries.
• Professional development programs, internal mobility, and language courses.
• Enhanced parental leave and additional leave for child sickness.