Office Administrator & HR Operations Specialist (AI Datacenter Infrastructure)

Location: Houston, USA; other locations: North America. The role includes front desk and office operations responsibilities.

Company

hirify.global designs and delivers end-to-end AI datacenter infrastructure built around liquid cooling, helping organizations scale AI through higher-density, more efficient, and lower-impact datacenters.

What you will do

• Manage front desk operations, visitor arrangements, calls, office supplies, equipment, deliveries, vendors, and general office needs.
• Coordinate meetings, scheduling, document preparation, data entry, and other administrative activities.
• Coordinate employee onboarding and offboarding, including documentation, schedules, and administrative steps.
• Maintain employee records and HR systems, and coordinate timekeeping and payroll inputs with managers and external providers.
• Resolve employee, HR, payroll, benefits, and vendor administration issues while maintaining confidentiality.
• Evaluate office and HR workflows, track outstanding matters, recommend improvements, and implement approved changes.

Requirements

• Previous experience in office administration, HR administration, payroll support, or a similar role.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and ability to learn HRIS, payroll, and other business systems.
• Ability to handle confidential information with discretion and professionalism.
• Proactive approach with ability to work independently and collaboratively.

Nice to have

• Payroll processing experience.

Culture & Benefits

• Full-time, permanent position with an ASAP start.
• Medical insurance plan.
• 401k employee volunteer contribution plan.
• Friendly, internationally diverse, flexible, and hybrid-friendly work environment.
• Opportunity to join a fast-growing scale-up focused on reducing the environmental impact of AI datacenters.
• Compensation reflects expertise, experience, transferable skills, business needs, and market demands.