Associate Director, Project Management (Healthcare Communications)

Location: United States; fully remote. Occasional travel may be required for client meetings, team sessions, or agency events.

Company

hirify.global is a global healthcare communications agency serving life-sciences clients across commercial communications, scientific and medical communications, and consulting.

What you will do

• Lead planning and delivery for multiple complex projects and integrated workstreams across life-sciences accounts.
• Own timelines, milestones, dependencies, approval pathways, risk plans, delivery standards, and project operating rhythms.
• Coordinate account, strategy, creative, medical, legal, regulatory, production, finance, client, and resource-management stakeholders.
• Plan Medical/Legal/Regulatory review workflows and identify compliance, claims, fair-balance, labeling, and approval risks.
• Manage scopes of work, estimates, budgets, forecasts, burn, profitability, reconciliation, invoicing, reporting, and change orders.
• Coach Project Managers and Senior Project Managers, support new business planning, and improve project-management tools, templates, training, and practices.

Requirements

• Bachelor’s degree in Marketing, Communications, Business Administration, Project Management, or a related field.
• 7–10 years of project-management experience in a healthcare, pharmaceutical, biotech, medical communications, advertising, or creative agency environment.
• Experience supporting commercial communications for pharmaceutical or biotech brands.
• Strong knowledge of Medical/Legal/Regulatory review processes and US promotional communications requirements, including FDA promotional requirements.
• Experience managing complex integrated projects across multiple functions, channels, and stakeholders.
• Experience with project financials, including estimates, scopes of work, budgets, forecasting, burn tracking, and reconciliation.
• Experience leading, mentoring, or developing project-management talent, with a strong understanding of agency workflow, resource planning, and cross-functional operations.
• Excellent communication, facilitation, negotiation, and problem-solving skills, including the ability to manage competing priorities, influence without direct authority, and escalate risks.
• Proficiency with Smartsheet, Workfront, Asana, or comparable project-management platforms, as well as Microsoft Office.

Nice to have

• Experience supporting new-business pitches, launch planning, or large-scale integrated campaigns in a regulated healthcare environment.

Culture & Benefits

• Full-time, fully remote position aligned with the US team.
• Culture focused on authenticity, inclusion, compassion, accountability, purposeful innovation, and curiosity.
• Meaningful learning and development opportunities supporting growth and advancement.
• Inclusive and accommodating recruitment process, with interview accommodations available on request.
• Occasional travel for client meetings, team sessions, or agency events.