Administration and Compliance Officer (AI)

Location: Not specified; the role includes office supplies, equipment, facility maintenance, and repairs.

Company

hirify.global provides business connectivity and communications services including high-speed internet, fiber, satellite, phone, and mobile networks.

What you will do

• Manage office supplies, equipment, facility maintenance, and repairs.
• Review, draft, and maintain contracts, NDAs, and general terms and conditions while protecting hirify.global’s interests.
• Manage employee preboarding, onboarding, benefits, absences, sick leave follow-up, and related payroll documentation.
• Maintain HR databases and software systems including Tempus, ADSEL, and Salary.lu.
• Ensure compliance with EU and national regulations, including GDPR, ISO 27001, DORA, NIS2, AI Act, CRA, and PSF.
• Coordinate internal and external audits, maintain GDPR documentation, and update policies, procedures, and registers.

Requirements

• Excellent communication skills in English and French are required.
• Curiosity and willingness to learn about the B2B ICT market, services, customers, and products.
• Passion for AI tools, especially for legal and compliance topics.
• Comfort using ticketing systems.
• Hands-on attitude and willingness to handle administrative tasks in a small team.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities with autonomy and discretion.

Nice to have

• German or Luxembourgish language skills.
• Experience with Notion.

Culture & Benefits

• Work in a small administration team combining finance, legal awareness, compliance, and hands-on problem-solving.
• Opportunity to develop into hirify.global’s central point of reference for governance, compliance, and risk management.
• Close collaboration with the CTO and team leads.
• Opportunity to build in-house knowledge across legal and compliance topics.

Hiring process

• Submit a brief smartphone video explaining interest in the role or raising questions.
• Attach a CV in PDF format.
• Use an AI tool of choice instead of a conventional motivational letter.