Workforce Experience Coordinator

Location: Paris, France; on-site, with an expectation to work in the office four days per week, Monday through Thursday. 80% or 100% contribution.

Company

hirify.global is a social impact company operating a marketplace app that connects businesses with consumers to reduce food waste, while also creating educational tools, business solutions, and legislative initiatives.

What you will do

• Manage the office and reception, welcome visitors, handle mail and deliveries, and keep workspaces and meeting rooms prepared.
• Oversee office supplies, groceries, expenses, budgets, invoices, office costs, contracts, vendors, maintenance, access, and facilities.
• Support employees and local People & Culture operations, including lunch orders, onboarding and offboarding, payroll documentation, laptops, equipment, phones, access cards, keys, travel, and other physical requirements.
• Plan and coordinate weekly meetings, quarterly meetings, summits, town hall viewings, parties, volunteering, DEI activities, social events, visitor support, and employee milestone gifts.
• Coordinate workplace safety and compliance requirements, including training and equipment for first aiders and fire safety marshals.
• Improve office sustainability and administrative processes, contribute data to global carbon reporting, and support office renewals or potential moves.

Requirements

• Proven experience in office management, facilities, or a similar administrative role, with a strong focus on maintaining an organized and efficient workspace.
• Strong project and event management skills, with the ability to manage multiple tasks while maintaining attention to detail.
• Experience managing budgets, tracking expenses, and processing invoices accurately.
• Experience or ability to use Gmail, Google Workspace, and AI tools.
• Proactive, resourceful problem-solving approach and a can-do attitude.
• Excellent communication and relationship-building skills with a friendly and professional manner.
• Fluent English required.
• Passion for sustainability and practical daily actions that support the company mission.

Culture & Benefits

• Values include teamwork, high standards, simplicity, long-term impact, and care for colleagues and responsible business practices.
• One additional month of parental leave, additional days off beyond local legislation, and extra leave for significant life events.
• Health insurance, pension plans, meal vouchers, and an annual mobility budget.
• Regular social events, fully equipped kitchens, coffee and snacks, a monthly free Surprise Bag, and paid volunteer time.
• Employee resource groups, a private fitness room, and free access to Morning Coworking classes.

Hiring process

• Submit a CV and cover letter in French or English.
• Applications are accepted only through the company platform; applications by email or LinkedIn direct message are not accepted.