Executive Assistant - Project Management & Operations

Location: Remote; sourcing limited to South Africa or the Philippines. Working hours: UK business hours.

Salary: up to £1,100 per month.

Company

Two related UK businesses operate in the specialized veterinary sector and serve complementary client networks.

What you will do

• Coordinate operational tasks, deliverables, and strategic projects across both businesses.
• Track timelines, milestones, deadlines, and pending actions to keep delivery on schedule.
• Follow up with a 6–7-person internal team, maintain accountability, and remove execution bottlenecks.
• Improve workflows and implement structured systems for daily operations.
• Take ownership of administrative tasks, communication logs, delegated actions, and priority organization for the Founder.
• Coordinate with veterinary partners, clients, and contractors while resolving day-to-day issues autonomously.

Requirements

• Senior Executive Assistant or project coordination experience supporting founders, directors, or senior executives across multiple projects or business entities.
• Strong operational follow-through, including managing multiple moving parts, setting delivery cadences, and holding colleagues accountable to deadlines.
• High emotional intelligence, critical thinking, and confidence making day-to-day administrative decisions without micromanagement.
• Flawless spoken and written English suitable for communication with UK stakeholders and veterinary professionals.
• Proven ability to work productively and independently from a remote home office aligned to UK working hours.

Nice to have

• Experience in veterinary, medical, healthcare, or related professional services.
• Hands-on experience with ClickUp, Asana, monday.com, Trello, Google Workspace, or Microsoft 365.

Culture & Benefits

• Remote work arrangement with UK business hours.
• UK public holidays.
• High-autonomy role focused on reducing the Founder's operational and administrative workload.
• Success is measured by predictable project cadences, accountable execution, and autonomous advancement of critical priorities within the first 90 days.