Executive Assistant

Location: Auckland City Campus, Auckland, New Zealand; flexible working arrangements include working from home and flexible hours.

Salary: NZ$80,000–NZ$90,000 per annum.

Company

Waipapa Taumata Rau | The hirify.global is New Zealand’s leading university, supporting more than 8,000 staff and over 50,000 students.

What you will do

• Provide proactive, high-quality executive support to senior leaders and help advance strategic priorities and organisational outcomes.
• Manage complex and changing calendars, leadership meetings, workshops, events, and domestic and international travel arrangements.
• Prepare agendas, papers, presentations, correspondence, and accurate minutes capturing key decisions and actions.
• Build effective relationships with stakeholders across the University and collaborate with the EA Practice to provide seamless support.
• Anticipate issues, identify practical solutions, and support projects that improve efficiency and effectiveness.

Requirements

• Excellent written and verbal communication, professional stakeholder management, and the ability to build effective working partnerships with senior leaders.
• Strong organisational and time-management skills, including the ability to plan ahead and manage competing priorities.
• Proactive, solutions-focused approach with ownership and reliable follow-through.
• Sound judgement, professionalism, and discretion when handling confidential or sensitive information.
• Strong commitment to service excellence with an approachable and dependable manner.
• Strong Microsoft 365 skills, particularly Outlook, Teams, Word, Excel, and PowerPoint; willingness to learn University systems and use AI responsibly.
• Collaborative approach, including knowledge sharing, providing cover, following EA Practice standards, and adapting to different leaders’ working styles.
• Understanding of working within a complex organisation, preferably a university or public-sector setting.
• Commitment to University values and to developing an understanding of te ao Māori.

Culture & Benefits

• Permanent role with a 37.5-hour Monday-to-Friday working week and flexible working arrangements, including working from home and flexible hours.
• Collaborative EA Practice that shares expertise, resources, and best practice while supporting professional development and career growth.
• Five weeks of annual leave and superannuation/KiwiSaver matching of up to 6.75%.
• Discounted public transport for permanent staff, discounted insurance and memberships, and on-site amenities.
• Inclusive parental leave provisions and an environment focused on equity, inclusion, professional growth, and community service.

Hiring process

• Submit an online application by Sunday 15 November 2026.
• Include a brief cover letter explaining interest in the role and how skills match the requirements, together with an updated CV.