Project Coordinator (AI)

Location: Sydney, 255 George St; hybrid work model

Company

SS&C provides AI-powered technology and services for financial services and healthcare organisations, including information processing and software products across financial markets, customer management, professional services, and output solutions.

What you will do

• Provide programme governance and administrative support across Indigo M1 and M2 throughout planning, execution, and closure.
• Support programme managers and delivery leads by tracking overdue actions, risks, issues, dependencies, resources, budgets, and financial records.
• Maintain programme documents, governance packs, presentations, reporting inputs, and organised records using standard templates.
• Coordinate governance meetings, distribute materials, record minutes and decisions, and follow up actions to closure.
• Consolidate workstream updates into stakeholder communications and executive reports for internal and client audiences.
• Organise workshops, seminars, team-building and project events, and assist with onboarding new starters.

Requirements

• Degree in Business Administration, Project Management, or a related field, or equivalent practical experience.
• Project coordination or administrative support experience, preferably in technology or financial services.
• Experience with programme governance and administration across concurrent workstreams, including audit controls, audit readiness, and decision tracking.
• Accuracy in schedule, resource, and financial tracking, with strong attention to detail and information quality.
• Clear written and verbal communication for stakeholder updates and executive reporting, supported by tact and diplomacy.
• Strong organisation and prioritisation skills, with the ability to manage competing deadlines independently.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Visio; familiarity with project management software is desirable.
• Practical AI skills for governance and reporting, including standardising inputs, validating outputs, and applying human oversight.
• Sound judgement, initiative, and process improvement skills to anticipate problems and strengthen systems and procedures.

Culture & Benefits

• Fixed-term contract for 6 months with a hybrid work model.
• Income protection insurance, salary continuance, private health insurance discount, and death and TPD insurance.
• Generous bereavement and compassionate leave, plus primary and secondary paid parental leave.
• Hands-on, team-customised training through SS&C University.
• Fitness club, travel, and other discounts.
• Inclusive workplace committed to diversity and welcoming applicants from all backgrounds.

Hiring process

• Apply through the SS&C Careers page.
• Applications are accepted on an ongoing basis until the position is filled.
• Unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services are not accepted unless explicitly requested by SS&C.