Event Operations Coordinator (Events)

Location: Hybrid role based at the 24 York Street office in Sydney, NSW, Australia, with work on an active event site and marina environments.

Company

hirify.global is part of Informa, a global business operating trusted specialist-market brands, professional events, digital platforms, and development programmes in more than 30 countries.

What you will do

• Support detailed operational planning, schedules, processes, documentation, event orders, service schedules, permits, credentials, equipment, and contractor deliverables for the Australian International Boat Show.
• Coordinate communication with exhibitors, contractors, suppliers, venues, and other stakeholders regarding event spaces, bookings, requirements, deadlines, and orders.
• Maintain WHS plans, risk documentation, contractor records, inductions, incident records, site rules, and other compliance materials.
• Support floor plans, marina plans, access, logistics, traffic, build, signage, utilities, security, cleaning, emergency procedures, and dismantling coordination.
• Deliver allocated on-site operational functions, respond to exhibitor enquiries, guide visitors when required, and escalate unsafe activity or non-compliance.
• Maintain operational records and support debriefs, post-event findings, and continuous improvement for future event cycles.

Requirements

• Previous experience in events, project planning, operations, or administration, including delivering products or services against strict timelines.
• Ability to work to an approved plan and apply policies and procedures.
• Competence with Microsoft 365, particularly Word, Excel, and Outlook; Salesforce experience is beneficial.
• AutoCAD experience is required, or the ability to complete a short AutoCAD course.
• Knowledge of exhibition and event WHS requirements and willingness to contribute to WHS planning and documentation.
• Strong attention to detail, a methodical approach, problem-solving ability, and the ability to identify errors or omissions.
• Good written and verbal communication, effective relationship-building, careful adherence to directions, and the ability to work independently within agreed procedures.
• Ability to multitask and prioritise logically in high-pressure situations, with a customer-service orientation, composure, and a practical approach to resolving issues.
• Physical capacity to work on an active event site and move throughout venue and marina environments, with reasonable adjustments where required.

Nice to have

• Relevant WHS, event management, or project coordination study.
• Boating, marina, or marine-industry experience.

Culture & Benefits

• Hybrid flexibility combining office and remote work, with a supportive and inclusive working environment.
• Opportunities for training, mentoring, LinkedIn Learning courses, and internal career moves.
• Up to four paid volunteer days per year with charity match funding, plus the ShareMatch employee share scheme.
• Wellbeing support including an employee assistance programme, mental health first aiders, and health apps.
• Recognition programmes, diversity and inclusion networks, social events, and opportunities to collaborate internationally.