Workplace Manager

Location: London or Lisbon; hybrid and not in the office every day

Company

Poolside is a fully remote company that brings the whole team together in person for a week each month, usually in London and sometimes elsewhere.

What you will do

• Run day-to-day workplace operations, including facilities, vendors, supplies, deliveries, maintenance, and health and safety.
• Manage business travel with Finance and the wider company, keeping travel smooth, cost-conscious, and well supported.
• Own logistics for monthly on-sites, including venues, accommodation, travel, catering, and agendas in London or abroad.
• Plan and deliver team events and other in-person cultural moments.
• Manage landlord, building management, and vendor relationships, as well as office budgets and contracts.
• Support workplace onboarding and offboarding, and build and improve processes as the company grows.

Requirements

• Experience in workplace, office, travel, or events management, ideally at a fast-growing company.
• Exceptional service mindset and pride in making things easy for others while maintaining attention to detail.
• Comfort working where processes do not yet exist, with the drive to build and improve them.
• Excellent written and spoken English.
• Knowledge of UK health and safety requirements is nice to have for Lisbon-based candidates.
• Warm, approachable manner and strong communication skills with internal teams and external stakeholders.
• Strong organisation and the ability to stay calm while managing competing priorities.
• Experience managing vendors and budgets.

Nice to have

• Experience managing an office move or expansion.
• Experience with workplace tools such as visitor management, desk booking, or travel booking platforms.
• Experience organising international events or offsites.

Culture & Benefits

• Fully remote working between monthly in-person on-site weeks.
• In-person team weeks usually take place in London and may also be held elsewhere.
• The role includes regular interaction with engineers, leadership, internal teams, and external partners.