Payroll Specialist

Location: Remote, USA; must be legally authorized to work in the United States without current or future visa sponsorship. Working Pacific Time business hours year-round, observing PST/PDT, is required regardless of location.

Base salary: $68,500–$80,500 in local currency, depending on experience and geographic location.

Company

hirify.global develops proactive healthcare services centered on whole-body MRI scanning, supported by integrated hardware, software, and increasingly AI across domestic and global clinics.

What you will do

• Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S. states, Canadian provinces, and legal entities.
• Validate timecards, overtime, bonuses, commissions, deductions, employee changes, retroactive adjustments, off-cycle payments, and final pay.
• Reconcile payroll registers, prepare funding requests, maintain records, review notices, and support year-end W-2 and T4 reporting.
• Calculate salary continuation and employer top-ups for leave, disability, and Canadian Employment Insurance; maintain benefits eligibility, enrollments, deductions, and invoice reconciliations.
• Prepare 401(k) contribution files, coordinate funding, verify deposits, reconcile contributions, and support annual audits, corrections, limit reviews, and testing.
• Respond to employee payroll questions, provide backup coverage, escalate complex tax and compliance issues, and recommend improvements.

Requirements

• Typically 3–5 years of hands-on payroll experience, including multistate U.S. and multiprovince Canadian payroll for salaried and hourly employees.
• Knowledge and direct experience with U.S. state paid family and medical leave and disability programs, including related payments and employer top-ups.
• Knowledge of Canadian health, dental, life, and disability benefits, including eligibility requirements and payroll deductions.
• Experience with 401(k) contribution files, funding coordination, deposit verification, reconciliation, annual plan audits, contribution limit reviews, corrections, and testing.
• Working knowledge of overtime, taxable earnings, statutory deductions, and year-end reporting.
• Strong Excel skills, including lookups, pivot tables, and data reconciliation.
• Excellent attention to detail, organization, judgment, deadline management, communication, discretion, problem-solving, and adaptability.
• Legal authorization to work in the United States at the time of hire without requiring employer sponsorship for a current or future work visa.

Nice to have

• Experience with Rippling payroll, time and attendance, and reporting.
• Experience supporting multiple entities or clinic locations.
• Familiarity with Canadian Records of Employment and retirement plan deductions.
• Payroll certification such as FPC, CPP, or Canadian Payroll Compliance Professional designation.

Culture & Benefits

• Mission focused on proactive healthcare and improving patient outcomes.
• Free whole-body scans for each team member.
• Growth opportunities and flexible career development.
• Weekly team gatherings for connection and socializing.
• Flexible vacation policy and comprehensive health, dental, vision, and mental health coverage.
• 401(k) plan with pre-tax employee contributions; the company currently does not offer matching contributions.

Hiring process

• Successful candidates undergo a background check in compliance with applicable federal, provincial, and state rules.
• Official recruitment communication only comes from the authorized hirify.global.com domain; third-party recruitment services and other email domains are not used.