Payroll Specialist (Healthcare Technology)

Location: Remote, Canada; legally authorized to work in Canada at the time of hire without current or future employer sponsorship. Pacific Time business hours are required year-round, observing PST/PDT.

Base salary: CAD 70,000–82,600, depending on experience and geographic location.

Company

hirify.global develops preventive healthcare services based on whole-body MRI scanning, integrated hardware and software, and increasingly AI-enabled patient experiences across its clinics.

What you will do

• Process assigned biweekly and semimonthly payrolls for salaried and hourly employees across multiple U.S. states, Canadian provinces, and legal entities.
• Validate timecards, overtime, bonuses, commissions, deductions, employee changes, retroactive adjustments, off-cycle payments, final pay, and payroll funding records.
• Prepare Canadian Records of Employment and support year-end W-2 and T4 reviews.
• Administer leave payments, salary continuation, employer top-ups, benefits eligibility, enrollments, deductions, and carrier invoice reconciliations.
• Prepare and reconcile 401(k) contribution files, coordinate funding, verify deposits, and support annual plan audits, corrections, and testing.
• Respond to employee payroll questions, review notices and deadlines, maintain procedures, and escalate complex tax, wage, and compliance issues.

Requirements

• 3–5 years of hands-on payroll experience, including multistate U.S. and multiprovince Canadian payroll for salaried and hourly employees.
• Knowledge of U.S. state paid family and medical leave and disability programs, including direct experience calculating related payments and coordinating employer top-ups.
• Knowledge of Canadian health, dental, life, and disability benefits, including eligibility requirements and payroll deductions.
• Experience with 401(k) contribution files, funding coordination, deposit verification, reconciliation, annual plan audits, contribution limit reviews, corrections, and testing.
• Working knowledge of overtime, taxable earnings, statutory deductions, and year-end reporting.
• Strong Excel skills, including lookups, pivot tables, and data reconciliation.
• Excellent attention to detail, organization, judgment, communication, discretion with confidential information, and ability to meet deadlines and identify when additional review is needed.
• Must be legally authorized to work in Canada and must not require employer sponsorship for a work visa, now or in the future.

Nice to have

• Experience with Rippling payroll, time and attendance, and reporting.
• Experience supporting multiple entities or clinic locations.
• Familiarity with Canadian Records of Employment and retirement plan deductions.
• Payroll certification such as FPC, CPP, or Canadian Payroll Compliance Professional designation.

Culture & Benefits

• Work focused on preventive healthcare and positive patient impact, with values centered on pioneering, platform-building, and patient care.
• Whole-body scans are included as an employee benefit.
• Growth opportunities and weekly team connection and socialization.
• Flexible vacation policy and comprehensive health, dental, vision, and mental health coverage.
• Eligible Canadian employees can access RRSP and TFSA savings plans with immediate optional enrollment; the company does not currently provide matching contributions.
• Employment is subject to a background check compliant with applicable federal, provincial, and state rules.