USA Payroll Specialist

Location: Markham, Ontario, Canada; hybrid work arrangement with work-from-home and in-office requirements.

Salary: $66,000–$82,000 plus up to a 5% bonus, capped at 150%.

Company

hirify.global is an international technology group developing integrated security, digital payment, banking, and currency technology solutions.

What you will do

• Process bi-weekly multi-state U.S. payroll through ADP Workforce Now, including off-cycle payrolls, manual checks, adjustments, bonuses, commissions, deductions, and pay changes.
• Review time and attendance data, payroll registers, exception reports, and payroll transactions to identify and correct discrepancies before final approval.
• Maintain payroll records and data integrity, process benefit and retirement deductions, and support internal controls, audits, and process improvements.
• Manage payroll tax inquiries, garnishments, child support orders, tax levies, year-end W-2 activities, and compliance with federal, state, and local regulations.
• Respond to employee and manager questions, provide ADP self-service guidance, and deliver onboarding and ongoing payroll training.
• Generate payroll and audit reports and provide bi-weekly, monthly, quarterly, and annual documentation to Finance and internal and external auditors.

Requirements

• 2–5 years of U.S. payroll processing experience, including multi-state payrolls and payrolls across multiple states and jurisdictions.
• Hands-on experience with ADP Workforce Now or another multi-module HRIS payroll system.
• Experience with payroll reconciliations, payroll audits, compliance testing, and shared-services or high-volume payroll environments.
• Understanding of U.S. payroll regulations, taxation, FLSA, wage and hour laws, garnishments, benefit deductions, and time and attendance.
• Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.
• Strong analytical, problem-solving, organizational, time-management, communication, and attention-to-detail skills.
• Ability to handle confidential information discreetly, manage high volumes of requests, meet competing deadlines, and collaborate with employees, managers, and stakeholders.
• Ability to work primarily in an office environment and sit at a computer for extended periods.
• Canadian citizenship, permanent resident status, or a valid Canadian work permit.

Nice to have

• Experience with time and attendance systems.
• Diploma or bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field.
• PCP designation or active progress toward certification.

Culture & Benefits

• Hybrid work arrangement combining work from home and office work.
• Regular collaboration with regional team members in Canada and the United States.
• High level of responsibility for data confidentiality and payroll compliance.
• Equal opportunity employer with accommodation available throughout the hiring process.
• Reference, credit, and criminal background checks are conducted for suitably qualified candidates.

Hiring process

• Reference checks and credit and criminal background checks may be conducted for suitably qualified candidates.
• Applicants may request accommodation during all parts of the hiring process.