Senior Specialist, Executive Appointment Process

Location: Toronto, ON; hybrid arrangement with 1–3 days per week on-site and the remaining days remote.

Company

hirify.global is a relationship-oriented bank focused on client service, organizational performance, employee experience, and corporate strategy.

What you will do

• Support the Executive Appointment Process by preparing standard materials and coordinating documentation, inputs, approvals, and follow-ups.
• Prepare executive appointment documentation, including standard offer letters, offer packages, and due diligence materials.
• Complete quality checks, maintain records and trackers, and update recurring reports.
• Respond to routine process and status questions, escalating complex or sensitive matters appropriately.
• Follow governance, privacy, record-retention, and information-handling procedures while identifying routine process gaps.
• Support team initiatives, approved process changes, testing, routine data compilation, and basic summaries.

Requirements

• Strong attention to detail and commitment to accurate, complete, and consistent work.
• Strong organization, time management, prioritization, and deadline-management skills.
• Experience with Microsoft Excel, PowerPoint, Word, and Outlook.
• Experience maintaining trackers, preparing standard reports, and supporting administrative processes accurately.
• Post-secondary degree or diploma, or equivalent relevant work experience.
• Ability to work collaboratively, demonstrate professional discretion, identify efficiencies, and manage multiple priorities.
• Legally eligible to work at the specified location; a valid work or study permit may be required.

Nice to have

• Experience in human resources, talent programs, or process administration.

Culture & Benefits

• Inclusive and accessible candidate and employee environment.
• Competitive salary, incentive pay, banking benefits, benefits program, defined benefit pension plan, employee share purchase plan, vacation, wellbeing support, and recognition program, subject to plan terms.
• Access to technological tools and spaces designed to support collaboration and innovation.
• Paid Purpose Day for personal growth and development.
• Regular employment with 37.5 weekly hours.

Hiring process

• An attribute-based assessment and other skills tests may be required, including simulations, coding, or French proficiency assessments.
• Artificial intelligence tools may be used during recruitment.
• Accommodation support is available during the candidate experience upon request.